Are project managers holding unnecessary meetings?

Thursday, February 27th, 2014 By Jack Nevison

Is your team caught up in too many meetings, to the detriment of productivity? This situation is widespread—many project managers struggle with this problem every day.

Sometimes, there are so many meetings scheduled in a day that managers have no time to get actual work done. This can get excessive. As New York Times contributor Carson Tate wrote in a column last year, one of her clients—a senior leader in an organization—ended up with so many back-to-back meetings that she had to continue conversations about important work matters while in the bathroom.

"The meeting culture that is dominating corporate America is unsustainable and unproductive," Tate wrote. "How many meetings did you attend last week that didn't even have an agenda? How many resulted in a new idea? And at how many meetings did you think, 'Why am I even here?'"

As they say, time is money. Project managers need to make sure they are spending both their time and that of their employees in a wise fashion.

Tate recommends that managers think again about the meetings they are scheduling, and whether each is absolutely essential. Do any deal with issues that could be solved another way, such as through an email chain? If not, can the meetings be shorter?

New Leaf Project Management offers a humorous take on how to improve your meetings with our free white paper, "How Not to Run a Meeting." In addition, you can play our online QPM games and learn while you earn affordable PDU credits for PMP recertification.

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