How to manage multiple people on multiple projects

Wednesday, August 7th, 2013 By Jack Nevison

Project managers cannot succeed without strong organizational skills. They must be able to oversee a team to ensure that a project's work — and often more than one project's work —  proceeds smoothly. Among their many duties, managers must make sure that the right people are working on the right tasks and the right projects.

Of course, this goal is easier to achieve when only planning for one project. In that case, managers can simply assign people to a team and then adjust the allocation of time as needed. More commonly, companies will need people to work on several projects at the same time. This is where things can get complicated. Managers must design schedules that get the work done without overburdening their team members.

In the white paper "Multiple People on Multiple Projects," New Leaf Project Management describes the ways in which project managers can create realistic schedules that will keep everyone on task while taking their multiple roles into account.

With the help of a basic spreadsheet, project managers can track the number of hours and days that each worker spends on each project. This technique allows a manager to maximize hours worked without piling too much onto too few people. The spreadsheet can also be posted for all employees to see and comment on, and if changes are necessary, it can be adjusted to fit the needs of both the projects and the workers.

Project managers seeking to maintain their PMP® certification can read this white paper, or one of 15 others produced by New Leaf Project Management, and then assess their knowledge by completing a short post-test. New Leaf awards affordable PDUs for completing these quizzes.

"PMI," PMP," and "PMBOK" are registered marks of the Project Management Institute, Inc. All rights reserved.

"QPM" is a registered mark of New Leaf Project Management. All rights reserved.

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